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4 Manufacturers Getting The Most ROI Out Of Electronic Parts Catalogs

August 10, 2017 Tags: , , , , , ,
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Every manufacturing company should have a digitization strategy, click but some sectors are more suited than others for electronic parts catalogs.

We keep hammering home this point, but it’s true—the future of manufacturing is digital. Gone are the days where your technical publishing wants to update a single part in dozens of parts books. We’ve passed a time where customers want to make a call or send a fax to place an order.

But, is it worth it to put in the time and resources to make the switch to electronic parts catalog (EPCs)s? Based on the results of our customers, we’d say yes. The ROI has been enormous—from the decrease in time to publish changes, to the increase in revenue from online parts sales.

Let’s take a look at four types of companies that can gain the most ROI benefit from electronic parts catalogs and parts information in a relational database in the cloud.

1. LA Metro (Transit Agencies)

It may come as a surprise, but transit agencies that have a lot of parts they need to move for repairs and maintenance are the perfect candidates for electronic parts catalogs.

LA Metro BusWhen you have thousands of buses and hundreds of rail cars that are used to transport millions of people annually, keeping those vehicles in service is not only a priority for moving customers, but also a part of keeping in line with federal regulations for state of good repair. In addition, they are also looking for solutions that will increase productivity and keep costs low.

Time spent in the shop for maintenance might mean missed routes and angry customers. For repairs, maintenance teams need to be able to find parts and order them from their supplier or internal warehouse. When the parts look up ordering system is slow and the information is outdated, mechanics lose valuable time that could be spent on repair tasks.

Electronic parts catalogs solve many of these issues. Administrators can update part information with an integrated set of tools, and make updates instantaneously. Mechanics can log in to a computer, use the search capabilities to find parts and request them through the system. With a guarantee that the information is correct, mechanics no longer worry about retrieving the wrong part and spend less time searching.

A perfect example of transit using EPCs successfully is LA Metro. Since implementing Documoto, they now have 99.9%  order accuracy and an increase in mechanic productivity. Metro is one of a half dozen major U.S. transit systems who have successfully adopted Documoto to modernize service operations.

Read the full case study here. 

2. Atlas Copco (Construction Equipment)

atlas copco machineryWhen you’re a construction equipment company with a large customer base spread around the globe, having accurate parts books is necessary to keep your users happy. For these equipment users, having a machine that is down while waiting for a part means they’re losing money every day. If they’re in a remote location that takes additional time to ship to, getting the order right the first time is crucial. Because these customers are in different time zones, another hurdle is making it easy for them to order parts in the first place.

Using a relational database to create EPCs allows technical publishers to make changes and have that information update to the electronic parts catalogs in real-time. When users look up parts, they know that the information is accurate. By integrating the digital catalogs with an ERP system, a storefront can be created for customers to purchase their parts.

Thanks to this simplified parts lookup and order process, dealers and equipment owners can buy parts online, 24/7, with no backlog to fulfill orders. Not only does this cut down on fulfillment time, but it also creates satisfied customers.

Companies like Atlas Copco are using EPCs and a digital storefront to sell parts online and are seeing a direct impact on their bottom line. In just over a year, they’ve had a 64% increase in online sales, and a 4% increase in overall parts revenue. For a company that see billions of dollars a year in profits, that is a huge monetary increase, from something as simple as offering online ordering and accurate parts data.

Read the full case study here.

3. Hiperbaric (Food Processing Equipment)

If your company’s reputation relies on providing after-sales support to make hiperbaricsure your equipment is running smoothly and safely, having assistance readily available to customers and dealers is paramount. Many companies spend a lot of resources staffing support desks so they can respond to questions, create service requests and order parts for customers. The problem is that many companies only provide this support to customers during regular business hours, and those employee’s time isn’t always used efficiently. Time is wasted looking up information or answering questions that could be used filling more requests.

Having a software solution that not only can create interactive parts catalogs, but also store support documentation and connect to an existing ERP system can be the difference between providing mediocre service and outstanding service for customers.

Through an online portal, customers and field service technicians can log in, view service information and look up parts for only the equipment that the company has designated. Instead of having to call to ask questions, the most current information is readily available at any time. This cuts down on the time the support desk spends on the phone and answering emails as well as the time technicians need to spend looking up information when they are out doing repairs.

With EPCs and online libraries for parts documents, Hiperbaric saw a 25% increase in help desk efficiency and a 25% time savings for technicians. And in just 11 working days, they were able to recover the cost of the digital parts catalog creator subscription.

Read the case study here.

4. Viking Range (Consumer Appliances)

Technical publishing and engineering teams are already stretched thin, especially for manufacturers with dozens of product lines and hundreds of pieces of equipment. Old processes for creating and updating parts catalogs require publishers to make updates to each individual parts book, creating the book in the first place would take nearly a week to complete, and the time delay between updating the books and getting the information online could be extensive.

EPC software makes those problems a distant memory. Using templates, creating the parts books takes a fraction of the time. Thanks to the relational database architecture of EPCs, when one piece of information is updated in the database, it updates every parts catalog where the data is found, saving hours of time for publishers.

Viking Range has the data to prove the benefits. Since using EPC software, they’ve had a 73% reduction in parts book creation time and a 99% reduction in system update time.

Read the full case study here. 

Why You Can’t Sell Spare Parts on Amazon

August 2, 2017 Tags: , , , , , , ,
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A Big New Player in the Online B2B Marketplace

Amazon’s B2B marketplace, Amazon Business, has received a lot of media attention lately. Sales are booming on the platform, and why not? Flexible account and payment options, fast shipping, price comparisons, what’s not to like?

But there’s one big market that neither Amazon nor Amazon Business has cracked.

While B2B and B2C customers alike have come to expect Amazon-like experiences when buying online, the truth is…Amazon isn’t designed to sell parts for highly complex machines and equipment.

Large original equipment manufacturers (OEMs), who make things from heavy construction equipment to assembly line machinery, can’t effectively sell spare parts for their machines on Amazon.

exploded view rotary vane pump

Need new rotary vanes for your pump? Good luck finding them on Amazon!

If you make equipment with lots of moving parts, you need a system that is built to manage all those parts, while also understanding that machines are a collection of a related set of parts and assemblies.

Have you ever seen an exploded assembly illustration with a parts list on Amazon? You haven’t, and there’s a reason for that. Amazon’s eCommerce interface is designed to display single products, and it serves that purpose extremely well.

Of course, Amazon’s commerce platform is backed by a powerful database, but the database architecture is not organized to recognize hierarchies of parts, sub-assemblies, assemblies, and machines.

The purpose of an illustrated parts catalog is to make finding parts fast and accurate, but Amazon’s parts lookup is extremely limited: you can conduct a keyword search by part number or name. If you have experience in the OEM aftermarket arena, you know how reliable a 5-year-old part number is, which is not at all.

Service workers, dealers and equipment owners often need a clear visual reference in order to identify a manufacturer’s part number or description. That’s why parts books printed on paper are still seen as valuable tools, even in this digital age.

What is the best current solution for modern OEM part sales?

A number of commercially available applications focus on managing complex parts data and producing digital catalogs. Some of these, however, are only useful for parts lookup and have no commerce capabilities.

Digabit’s Documoto is one system that combines a powerful database to manage part information, a responsive interface that makes finding the right part simple for any user, and the ability for customers to buy parts directly from the digital catalog.

Documoto is also designed to support data exchanges with other applications, like enterprise resource planning (ERP) software. This is the key to building efficient processes in a digitally focused organization. Data and information must be able to flow between applications and business units with a minimum of data duplication and human intervention.

Documoto’s cloud technology and database architecture may appear straightforward, but they are truly leading edge for manufacturers who want to manage and sell thousands of parts online. If you’d like to explore the potential of growing revenue through online sales, while optimizing order processing and fulfillment, you should check out Documoto.

5 Steps For Easy Content Migration

July 26, 2017 Tags: , , , , , , , ,
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For manufacturing companies, centralizing parts data from disconnected sources into a single Electronic Parts Catalog (EPC) system continues to gain popularity. Moving to an EPC system enables efficient content reuse, greater control and the easy creation of both online catalogs and exportable/printable parts books.

There are some clear benefits for companies who make the switch to EPCs. However, implementing a new solution is a major investment in both time and resources for a company.  And migrating technical documentation and parts information has a reputation for being painful and frustrating.

Content migration doesn’t have to be like that. After helping our customers transfer hundreds of thousands of pages of parts information, we’ve distinguished some best practices along the way.

Here are five steps you can take to make your content and data migration process successful.

1. Set The Stage

Make sure you have the right team in place.

A project can’t get off the ground, unless you have identified the people who are going to be doing the work. Most importantly, have a project owner who is managing the process from a business perspective and can give clear guidance to the other members of the team.

Get access to all of the data/content you want to migrate.

Take the time to understand the “where” and the “how” of the data you need to have migrated. Do you need special permissions to access certain data? Do the people with access to the data work on different time zones? Will it take weeks for approval to migrate content? Think about this before you start so that you can create a reasonable timeline of expectations and avoid delays down the line.

Get your target system ready to receive data.

We recommend choosing a Software-as-a-Service (SaaS) platform, because it makes the SaaS provider responsible for being ready and accessible for you on time. Work with your content migration team to make sure they understand what is expected. Set up trainings and provide learning materials so that the team knows how to use the system.

2. Start With An End Goal In Mind

Major content migration projects aren’t something you can jump right into and hope for success. They need to be planned out so that the project doesn’t go off track or end up being unmanageable.

What do you want to accomplish?

Hold planning sessions with your team to define the goal you want to achieve and to decide on the scope of the data/content to migrate.

Determine how the new system will be used.

A content migration project for items that will only be used as reference will look very difference from a content migration project for data that will be used for placing orders. Decide what the goal will be for the content/data once it’s in place. When determining goals, use your available resources. In particular, talk with your current channel users. Ask them what they want, how they’d use it, and then consider if their preferences line up with your business goals.

Consider what is unique about the content.

What defines each piece of data/content you want to migrate? These answers will impact on how you migrate the information. The goal should be to have a clean and manageable data set at the end.

3. Get Organized

Once you’ve got the right team in place and you’ve figured out what you want to accomplish, it’s time to get organized and make sure you’re migrating the right data and content.

Pick the essentials that you want to display to end users of the new target system and pinpoint a “golden version” of all Bill of Materials, drawings and catalogs. Avoid having redundant versions and migrating unnecessary content/data.

For example, is migrating a rarely-used, 30-year old operations manual necessary? Or can you just migrate the newest version? Consider these things when organizing your content.

4. Take Things One Step At A Time

Migrating content doesn’t have to be done all at once. Think it through as you plan the order and choose a timeline that makes the most sense.

  • Migrate the bestsellers first.
  • Migrate a product line for a specific range of model years.
  • Migrate current PDFs and other static content first, then move on to more robust data/content.
  • Migrate most-used data for a beta group of users. Watch and see how they use it before migrating the rest.

5. Focus on Quality Over Quantity

Some people think that success for migration means moving all of the parts catalogs and other content in your current database over to the new one. However, if some of the content/data is of bad quality, it will not prove very useful in your EPC.

Take ownership and care, and validate content early and often throughout the migration. One of the biggest pain points and failures we see is when a project team makes a plan, gets going, and then waits until the end to validate if the data is correct and high quality. At that point, the ship has sailed and it’s another massive project to get it fixed. We advocate for validating information little by little as you go.

By following these steps, you can create a thoughtful, structured rollout that will lead to a successful completed project.

 

content migration checklist

What Comes After ECM?

July 19, 2017 Tags: , , , , , ,
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In January of 2017, research firm Gartner announced that the term “enterprise content management” (ECM) is headed for an early retirement. The new market category to describe how large businesses capture, store and distribute information will now be called, at least by Gartner, “content services.”

Sorry, that doesn’t mean Sharepoint is being decommissioned as of 2017! However, it does signal a shift in high-level business thinking that reflects the realities and experiences of information workers over the past 20 years.

What Gartner is saying in its report isn’t that enterprise content is going away, or that we’re not going to manage it any longer. But that enterprise-class, complicated platforms intended to capture all a large company’s various types of content are evolving and being replaced with a new class of solutions.

Part of the problem is the complexity required of systems that are intended to manage all types of content for all types of workers. This complexity, along with a lack of user training, leads to reduced adoption and ineffectiveness.

Complex enterprise content management system

One of the goals of the traditional ECM is to eliminate the negative consequences of information silos. Silos occur when two or more business units within one company both create, use and/or maintain different versions of the same information.

However, providing access to a platform where all users could view the same documents did not magically solve the silo problem. That’s because the real problems of managing content originate from cultural and business process challenges.

So, if ECM is dead, what exactly is different about “content services”?

According to a report from the Association for Information and Image Management (AIIM), The Next Wave: Moving from ECM to Intelligent Information Management, in the future we’ll be managing information with distributed applications whose functionality is more closely aligned to a particular business use case.

With modern cloud and SaaS applications, integrations can make it much easier to share data using APIs, web services and application endpoints. So, even if every department uses its own hand-picked application to manage critical data, that data can be shared and re-used within software systems used by other departments. Application silos are okay, but no information silos allowed when optimizing business processes!

So, instead of trying to accommodate every user need or force organizations to commit significant resources on customization, business users are moving toward applications that excel in one major functional area. This modular approach fits with the agile mentality in place at many modern technology firms, as it enables faster implementation, easier adoption and less customization on the path to providing value.

4 Ways Documoto’s Web Architecture Helps You Sell More Parts

October 2, 2015 Tags: , , , ,
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Technology matters. For large-scale manufacturers, picking the right software system can mean the difference between a huge return on investment and a huge tax write off. Modern enterprise systems must be secure, reliable, and scalable.

Just as important, today’s systems need to communicate to share and re-use critical data, with real-time synchronization so everyone in the organization stays on the same page. And one increasingly important characteristic of many enterprise applications is the ability to operate anywhere a user has a web browser and Internet connection – one main reason cloud software is now the norm.

When it comes to parts catalog software, only one solution truly fits the description: Documoto by Digabit. Documoto’s collection of web-based technologies not only checks all the boxes for large-scale software deployment, it translates into real-world improvements in efficiency, aftermarket sales, and subsequent profits.

Here’s how it works.

1. Increases your publishing team’s efficiency

With Documoto, all of a manufacturer’s parts data is stored in the world’s most powerful and extensible database system, MySQL. And one of the best tools for Web-based applications, the Java programming language, defines the business logic to intelligently manipulate and manage that data.

Parts Catalog SoftwareThis sophisticated business logic understands how machines are constructed within a hierarchy of parts, components, and assemblies. Change a part number or other information and the new data will propagate to all related documents and machines…unless you don’t want it to. The underlying code allows for creation of custom business rules to control the revision process, changing only the documents you want.

Every Digabit customer has reported at least a 30% reduction in the total time and labor it takes to create a parts catalog. For most, the savings is over 50%, and for some processes such as updating part information we have seen 90%+ time savings.

2. Integrates with manufacturer’s other enterprise systems

Most manufacturers have made large investments in enterprise systems like PLM, ERP, EAM, and the like. Documoto leverages those past investments through its ability to re-use existing data in the publishing process with little manual intervention. Import CAD drawings and Bills of Materials during publishing, and pull real-time part numbers, pricing and availability dynamically during the order process—right when customers need it.

Providing secured access to well-defined elements of enterprise data eliminates many potential areas of redundancy in a manufacturer’s support chain.

Sell Online Parts - Parts Catalog Software

3. Powerful search tools in a flexible, familiar interface

HTML5, the latest HTML standard, introduced greatly improved interactivity to browser-based applications, with powerful APIs that promise a better user experience. Documoto’s presentation layer (the interface seen by end users) is built upon HTML5, increasing responsiveness and reliability within modern web browsers on desktop or mobile. HTML5 allows for easier data exchange, enhanced media presentation, and the greatest potential for integrating Documoto seamlessly into other portals and platforms.

Another component that adds value for end users is the SOLR search engine, an enterprise search platform that is highly dependable and lightning fast. Large volume, complex queries return results in seconds, so no more thumbing through parts books or waiting on hold while customer support looks up your superseded part number.

4. Encourages cross- and up-selling behavior

Documoto’s flexible Java code structure lets manufacturers group parts into kits or assemblies, so they control how parts are sold. Customers are happier when they get all the parts they need to do the job without making two trips to the dealer or distributor. Manufacturers can also offer special pricing to different classes of external customers, offer sales and promotions, and create suggestive selling opportunities for related parts, consumables and accessories.

Web services provide the magic that connects manufacturers’ enterprise data to the Documoto technology platform. Open web standards like SOAP and REST work to make sure that end users get the most relevant data available, from current pricing to inventory to accurate part numbers. Dealers and distributors sell more parts and have fewer returns (and shipping costs!) when they have the right information at their fingertips.

3 Questions for Choosing A New SaaS for Your Manufacturing Enterprise

May 27, 2015 Tags: , ,
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As manufacturers start moving to cloud-based software solutions, Software-as-a-Service providers are making big claims to gain a foothold in the market, promising newer, better, more robust software products at a fraction of the cost of traditional desktop applications. This makes it all the more difficult to determine which one is right for your business.

Weighing the different options can be a long, confusing process fraught with non-stop sales pitches, misleading demos, and inflexible contracts. Most of the advice for OEMs on how to choose a SaaS boils down to security questions, service-level agreements and contingency planning. (For a great article on that subject, read this piece by Iron Mountain, our escrow services partner.) But – while important ­– these factors won’t necessarily lead you to the top solution for your manufacturing needs.

So how can you sniff out the vendors who over-promise and under-deliver? To avoid a software subscription nightmare, take the time to ask these three questions during your next demo or sales call. It could help you get a more realistic look at the software before you invest.

1. Can You Tell Me About Your Slowest Deployment?

When you’re trying to manage deployment risk, it’s useful to know about and plan for potential setbacks. Most tech companies can quickly rattle off a few of their fastest and most successful deployments, but knowing about their slowest one will give you a clearer view of the company and its software.

As Fayez Mohamood reported in Entrepreneur, “Slow deployments aren’t necessarily bad – everyone has hiccups – but a team that’s willing to talk about it is likely one you can trust on other aspects of the sale.”

While this question may throw the salesperson for a loop, honest reps will be upfront with you about where they’ve faced issues in the past. After all, the best software-as-a-service is usually supported by a team that strives to continually improve the product and mitigate previous problems.

2. Can I Talk to One of Your Engineers?

Most SaaS providers give product demos in which a sales rep guides you through all the features of the software and talks about the countless advantages of their solution. These demos are great for giving a basic understanding of the product and showing how it works in action, but as you would expect, they often paint a highly glorified view of the software.

To get a better understanding of whether or not the solution will work for you long-term, ask to speak with an engineer on the next call. Software engineers know the product inside and out, they know what changes and enhancements will be coming down the line, and they know exactly what the software can – and can’t – do for your specific manufacturing needs.

Talking to an engineer is a surefire way to get a true and accurate representation of how the product performs in a typical environment. And any company that’s not willing to connect you with an engineer… well, you may want to continue your search elsewhere.

3. Can You Refer Me to a Few of Your Current Subscribers?

It’s best to get at least three references who are each at a different stage of implementation. Ask the SaaS provider for one contact who just recently adopted the software, one who has used it for at least six months, and a third who has been a long-time user. Ideally, one of these references will also be in your same industry, so if you manufacture powersports equipment, for example, make sure you talk to another powersports OEM who uses the SaaS.

Variety is key here, since executives may significantly change their view of the software over time. Those who have been using the SaaS for years will be able to report on metrics like the frequency of updates, the quality of improvements, and the responsiveness of technical support. On the other hand, a brand new user can better discuss the pains of integration while it’s still fresh on their minds and tell you whether or not the customer service team proved helpful during the implementation process.

Once you have the references, don’t forget the most important step: actually checking them. A 15-minute phone call with a current customer can be extremely revealing. And if the software solution you’re considering spans multiple departments, be sure to talk to several users within each department for the full picture.

Bonus: Ask your sales rep if they can get a current customer to lead you through a demo. You’ll get to see exactly what they like and don’t like about the software, and you’ll get some honest advice on how to use the SaaS most effectively.

Were these tips helpful? Subscribe to our blog and get new articles on manufacturing insights and cloud technologies sent directly to your inbox once a month.

 Watch the Documoto overview video

How the Adoption of Disruptive Technologies Are Driving Growth for Manufacturers

March 27, 2015 Tags: , , , ,
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There’s a wealth of articles, research, and analysis heralding every scientific breakthrough and technological advance as the next big thing that will change the face of manufacturing.

McKinsey Global Institute estimates that disruptive technologies like the rise of mobile, knowledge work automation, the Internet of Things, cloud technology, and 3D printing, could account for an economic impact of up to $33 trillion by 2025.

Leading executives understand that their strategic competitive advantages might erode or be enhanced by emerging technical solutions. Disruptive technologies could potentially raise productivity, attract more customers, inspire new market strategies, and drive substantial growth.

Adopting these technologies is no longer optional or convenient. It’s a necessity to remain competitive. But how do you know which advances are actually worth your while? Unfortunately, as MGI reported, “Business leaders can’t wait until evolving technologies are having their effects to determine which developments are truly big things.”

While most manufacturers have a tendency to focus new technology investments on driving efficiencies and reducing costs, roughly a quarter of CEOs are planning to use emerging technology for new growth opportunities. Matt Reilly, the senior managing director of Accenture Strategy North America suggests more manufacturers do the same, sharing this equation: “Efficiency plus technology equals new capacities that create opportunities for new business models.”

So let’s take a look at some manufacturing enterprises that are actively adopting new technologies like IoT to drive opportunities for growth.

Union Pacific

One of our asset-intensive customers, Union Pacific, has reduced the number of train derailments caused by failed bearings by 75% with the help of near-real-time analysis of data collected by sensors. With that success under its built, the company is now focusing its R&D efforts on additional sensor technologies, like accelerometers that can feel for bumps that would suggest a faulty track.

As CIO Lynden Tennison explained to Information Week, the whole area of “sensor-based, network-based diagnostic and predictive analytics” will be the biggest technology opportunity in his industry for the next 10 or 15 years.

John Deere

John Deere has implemented several moves toward customer-facing IoT. By incorporating sensors in its equipment, the company can now do remote, wireless diagnostics of some tractors and combines.

Eventually, John Deere wants its harvesting equipment to inform a database that then informs tillage equipment, which, in turn, informs irrigation equipment, according to James Heppelmann of PTC.

Whirlpool

Whirlpool Corporation has found tremendous value in its first forays into creating connected appliances. Introducing convenience features like starting the washing machine from an iPhone have garnered consumer interest, and the company’s stock has continued to climb since introducing these optimized appliances over the past year.

Rather than connecting with customers every ten years when they need a new appliance, Whirlpool is now engaging with their customer base on a much more consistent basis. The result gives the company a deeper understanding of how its customers interact with Whirlpool products.

Which disruptive technology is your company planning to adopt? We’d love to hear from you in the comments.

 Watch the Documoto overview video

5 Ways Equipment Manufacturers Are Building Customer Loyalty

October 6, 2014 Tags: , , , ,
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At Digabit, we spend a lot of time talking to our customers, and I’ve found that one of the main reasons manufacturers love Documoto is that it creates a rich aftermarket experience for their customers and their dealers.

Manufacturers use our solution to enhance coordination between their warehouses and dealers, update and distribute accurate parts information in a timely manner, and, above all, give their customers an easy way to identify and order the right part. READ MORE

Infor CloudSuite

August 27, 2014 Tags: , , ,
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Back in March of this year, our partner Infor, announced their CloudSuite in this press release. They now offer a cloud based solution for the common ERP software among manufactures, like LN and SyteLine. In the press release Infor states, “…a SaaS pricing model will enable Infor CloudSuite to change the way enterprise software is delivered to and consumed by customers.” It seems as though more and more enterprise software offerings have a SaaS option. Infor is offering an UpgradeX program to migrate customers using an on premise solution. They state the additional benefits customers will receive using the CloudSuite are:
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